GilDer Transport believes in empowering our customers with knowledge. Nothing should be a secret, and you, as a business owner should at least understand some of this. We are more than happy to help you really understand what you need and what your options are when it comes to FMCSA compliance.

Let’s take a moment to talk about ALL the things a 1 truck operation needs. Surprise – it is ALL the same things a 5,000 truck operation needs.

Driver Qualification Folders – even if you own the truck you need this on yourself

• Application
• Previous Employment Requests
• FMCSA Drug & Alcohol Clearinghouse results & Authorization https://clearinghouse.fmcsa.dot.gov/
• Abstract – driving record
• Pre-Employment Drug Test and proof of random pool enrollment
• Yearly MVR and Reviews (yes even if it is on yourself)
• Current Medical Cert
• Copy of Driver’s License
• Write-ups and accident reports – if a driver receives a ‘Driver Behavior BASIC’ violation – it is in your best interest to do a write-up.

Equipment Folders

• Registration
• Yearly inspection proof
• Insurance
• Preventative Maintenance Schedule
• Proof of repairs and maintenance
• Accident Reports
• Road side inspection reports and proof of repair
• DVIR’s write-ups for the last 90 days

Accidents

• Know the difference between and DOT Reportable and NON-Reportable accident
• Complete your ‘Accident Register’ every year and retain for 3 years
• Include accident report, road side report, loss run, and all other required information
• If a drug/alcohol test was required, keep a copy of the request

Controlled Substances

• Have a current driver list for the random pool
• Retain past 3 years random pool lists
• keep all verified results for 3 years
• Pre-employment results must be kept in the driver qualification file
• Proof of Clearinghouse enrollment